Are you tired of juggling different software programs for every aspect of your business? Are you ready to streamline your processes and increase efficiency?
If so, it’s time to consider an ERP system. Enterprise Resource Planning (ERP) systems are the ultimate solution to streamline your processes, automate workflows and boost productivity. With a plethora of ERPs in the market, it can be overwhelming to choose the right one for your business needs.
In this comprehensive guide, we’ll give you an overview of various ERP options available on the market and help you identify the best ERP System for your business requirements. So, buckle up and let’s dive into the world of ERPs!
What is an ERP System?
An Enterprise Resource Planning (ERP) system is a software application that helps businesses manage their core functions, such as finance, inventory management, supply chain management, human resources, customer relationship management, manufacturing and more.
ERP systems are typically used by large businesses, but there are also many mid-sized and even small businesses that can benefit from using an ERP system.
If you’re considering implementing an ERP system in your business, it’s important to do your research and choose a system that will fit your specific needs. There are many different ERP systems on the market, so it’s important to take the time to find the one that’s right for you.
What are the Benefits of Having an ERP in Your Business?
Some of the specific benefits of having an ERP system in your business include:
- With embedded real-time insights and analytics accelerate your decision-making processes.
- Automating manual tasks and streamlining processes can reduce costs for businesses.
- Quick access to inventory levels and customer orders can lead to improved customer satisfaction, resulting in happier customers.
- Increased Flexibility allows businesses to quickly adapt to changing market conditions and customer demands, allowing them to stay competitive.
- Centralizing business data into a single database reduces the risk of duplication and errors, and ensures accurate and up-to-date data, allowing managers to make informed decisions.
- Integrated collaboration allows for better communication and collaboration between departments, leading to increased productivity and improved customer service.
With so many ERP solutions on the market, it can be hard to know which one is right for your business.
What are the Key Features to Look for in an ERP?
Below are key criteria you’d be wise to consider before deciding upon an ERP system
Scalability: As your business grows, you’ll need an ERP system that can scale with you. Your business needs flexible deployment options, so you can start small and add modules as your needs change.
Customization: The ability to customize the ERP system to fit the unique needs of your business is crucial. This includes the ability to add or remove modules, fields, and workflows.
Integration: An ERP system should be able to integrate with other systems used by your organization such as CRM, e-commerce platforms, and accounting software. This helps to streamline processes and avoid duplication of effort.
Reporting: An ERP system with customizable reports and dashboards is essential for analyzing data and making informed decisions.
Mobile access: With more employees working remotely, mobile access has become increasingly important. An ERP system with mobile capabilities allows users to access critical information from anywhere at any time.
Security: An ERP system with security features such as access controls, encryption, and updates is essential for data security.
User-friendly interface: An intuitive and user-friendly interface is important for user adoption and productivity. Look for an ERP system with a modern interface that is easy to navigate.
Support: Finally, it’s important to consider the level of support offered by the ERP vendor. Look for a vendor with a strong track record of customer support and a comprehensive knowledge base.
By considering the key features outlined above, you can ensure that you choose an ERP system that best meets the needs of your business.
7 Magic Steps To Be Taken Before Choosing The ERP Of Your Choice
Here are some key steps to take to select an ERP system that fits your unique business needs:
Define your business requirements: Before selecting an ERP system, it’s important to define your business requirements. This includes identifying the critical business processes that the ERP system will support, such as finance, accounting, inventory management, procurement, supply chain management, CRM and HR management.
Evaluate different ERP systems: Once you have defined your business requirements, you can start evaluating different ERP systems. It’s important to consider factors such as the vendor’s reputation, the features and functionalities of the system, the cost, and the level of support provided.
Determine your budget: ERP systems can vary significantly in cost, so it’s important to determine your budget before selecting a system. This includes considering the upfront costs, such as the cost of software licenses, implementation fees, and hardware costs, as well as ongoing costs, such as maintenance and support fees.
Consider customization options: No two businesses are the same, so it’s important to consider the customization options available with an ERP system. This includes evaluating the flexibility of the system to meet your unique business requirements, such as adding custom fields or creating custom reports.
Evaluate scalability: As your business grows, so will your requirements for an ERP system. Therefore, it’s important to evaluate the scalability of an ERP system before making a selection. This includes considering the ability of the system to handle increased transaction volumes, additional users, and new locations.
Determine integration capabilities: An ERP system should integrate seamlessly with other business systems, such as CRM, SCM, and BI. It’s important to evaluate the integration capabilities of an ERP system to ensure that it aligns with your existing technology infrastructure.
Evaluate support options: Once you have selected an ERP system, it’s important to evaluate the support options available. This includes considering the level of technical support provided, the training resources available, and the availability of ongoing updates
However, selecting the right ERP system can be a daunting task, as there are many options available in the market.
Best ERP Systems Available in the Market?
This blog analyzes the ERP market in 2024 and beyond, including a list of the software vendors that are dominating the ERP market share today.
Different Features and Capabilities of each of the types of ERPs in the Market:
-
Oracle ERP Cloud:
It is hardly surprising that Oracle ERP Cloud, which was established in 1977, is one of the industry’s leading competitors today. Modern tools like artificial intelligence and machine learning, which automate repetitive activities and offer guided user actions, power this fully functional system. According to Enlyft, Oracle ERP currently holds a 5.75% market share, which is a sizeable ERP market share.
The Oracle Adaptive Intelligence apps and Oracle Blockchain were the system’s most notable components. By automating repetitive operations like payables and receivables and providing new insights that can help them improve their cash flow, the Adaptive Intelligence apps assist finance and procurement teams. It provides a range of APIs, developer frameworks and plug-and-play components for developing and hosting applications.
Primary Features
Improved project efficiency
Centralized project planning and management capabilities have improved efficiency and reduced administrative costs.
Low-to-no maintenance costs or burdens
Reduces maintenance costs and burdens for ERP administrators and teams, which IT staffs appreciate.
Reporting
Having centralized business data, as well as access to Oracle Analytics, has built reporting and analytics into a core strength for customers of all company sizes.
Integration
Easily integrate with other software, particularly with other Oracle Cloud products, is one of the most frequently mentioned pros across all company sizes.
Limitations
Although this system has several benefits and features, it comes with a few drawbacks. These disadvantages include:
➔ Doesn’t have Android or ioS apps.
➔ Has limited OTBI features for cloud apps.
➔ Can’t report on other date sources.
-
SAP Business One
The subsequent item on our agenda is from a well-established ERP enterprise called SAP. SAP has been a prominent player in the market since 1972. Currently, SAP Business One holds a market share of 2.38%, which is relatively small but noteworthy in the ERP market. Usually, this system is utilized by businesses that have approximately 10-50 employees and generate a revenue of $1-10 million.
The system is designed for small- and medium-sized businesses and caters to multiple industries, including accounting, manufacturing, retail and distribution. SAP Business One runs on both the SAP HANA and Microsoft SQL Server platforms.
Primary Features
Financial Management
Improve margins, reduce errors, and drive more profitable decision-making with a complete set of tools for streamlined financial operations.
Sales and Customer Management
Oversee the entire sales process and customer lifecycle more efficiently – from initial contact to final sale, after-sales service, and support.
Purchasing and Inventory Control
Optimize purchasing practices and control costs by managing the complete order-to-pay cycle including receipts, invoices, returns, and payments.
Analytics and Reporting
Empower your employees to make smart, confident decisions faster by capturing all critical information and making it instantly available company wide.
Industry-Specific Capabilities
Take advantage of extensive industry-specific functionalities, best practices, and processes with tools designed for small and midsize businesses.
Limitations
Although SAP Business One has plenty of features and advantages, it comes with some drawbacks:
➔ Lacks free trials.
➔ Pretty expensive.
➔ Doesn’t support Large enterprises.
-
SAP S/4 HANA
SAP shares second place with other ERP products. With a market share of 2.03%, SAP S/4 HANA is often used by large enterprises with over 1,000 employees and over $1 billion in revenue.
Like SAP Business One, SAP S/4 HANA is ERP with AI and machine learning, but both systems have differences. SAP S/4 HANA is designed specifically for large enterprises and includes the SAP Fiori user experience (UX).
In addition to the Fiori UX, the system has many other modern features, such as the ability to manage situations. This feature alerts users when special conditions occur, such as changes in product demand or impending expiration dates and provides users with guided decisions. However, researchers found that SAP S/4 HANA has a longer implementation cycle than other ERPs.
Primary Features
Asset Management
To streamline operations and diagnose issues, schedule and carry out equipment maintenance.
Financial Management
Obtain profit and margin offerings with real-time reporting, predictive analytics and merged business planning.
Supply Chain Management
Supervise warehouse operations by enhancing asset utilization and overall throughput, implementing the best picking, packing and shipping protocols.
Improved performance and speed
Enables improved performance by allowing you to plan, execute, generate reports and analytics based on live data, as well as triggering period closing and providing improved predictions
Limitations
Although this ERP software market solution has plenty of perks and attributes, it comes with a few limitations. These drawbacks include:
➔ Has lengthy implementation cycles.
➔ Not all modules contain embedded analytics.
➔ Can be expensive.
-
Sage 100 Cloud
Fourth on our list is Sage 100 Cloud, which claims a 3.51% ERP software market share and caters midsize and enterprise-level organizations.
The software offers several features, including automatic data capture, Microsoft Outlook integration and an inventory advisor, which can provide inventory health checks, quality forecasts and more. These smart capabilities come on top of all of the standard ERP functions.
Primary Features
Accounting and Finance – Offers core accounting and financial modules that streamline everyday tasks with customizable options, user-friendly design, and an intuitive interface to improve workflow and increase efficiency.
Business Insights – Organizations can gain instant visibility, boost productivity and improve reporting with business intelligence functionality to make faster, more informed decisions.
Sales and Customer Management – With business intelligence features, organizations can get quick visibility, increase productivity, and improve reporting to make faster, more informed decisions.
Inventory Management and Warehousing – Real-time inventory management software enables users to control warehouse inventories, reduce carrying costs, and improve customer satisfaction.
Manufacturing – Companies can enhance operational efficiency from forecasting to shop floor to completion while meeting order lead times.
Limitations
Sage 100 Cloud has a few drawbacks. These disadvantages include:
➔ Only offers English support.
➔ Lacks mobile applications.
➔ Has occasional glitches.
➔ Outdated dashboard and interface.
Infor ERP
The last item on our list is another ERP giant — Infor ERP. It has a 0.45% ERP software market share and used by companies with 50-200 employees and $10 million to $50 million in revenue.
The five industry-specific solutions include Infor CloudSuite Financials, Infor LN, Infor M3, Infor Cloud suite Industrial and Infor Distribution SX.e. These adaptable ERP solutions are suitable for small, medium, and big organizations, and may be installed in the cloud or as a self-hosted solution. They specialize in financial, supply chain, distribution and manufacturing verticals. Infor ERP cloud solutions are hosted through Amazon Web Services (AWS).
Primary Features
Advanced planning & scheduling – Enables users to quickly determine if they have the workforce, machines, tools and materials needed to manufacture a product, track demand, and adjust production schedules.
Human capital management (HCM) –Provides HCM solutions to help users understand their talent base and attract, hire and retain the right staff.
Workforce planning – Helps manufacturers and distributors optimize their headcount to meet scheduling criteria, manage production line requirements, and address coverage gaps.
Prebuilt industry analytics – Provides clients with industry analytics data that works across business systems, allowing users to navigate and measure multidimensional data with predefined chart templates or drill down into data on an ad-hoc basis.
Limitations
This system has many benefits, but also some limitations which include,
➔ Only the Elite customer support plan offers a customer success manager.
➔ Has low financial reporting contract flexibility.
➔ Challenging to customize
In conclusion, selecting an ERP system that fits your unique business needs requires careful evaluation of the features, functionalities, cost, and support options available. By following the steps outlined above, you can make an informed decision and select an ERP system that aligns with your business objectives and supports your growth objectives.
To maximize the value of your Digital Investments with a Digital Adoption Platform, you must focus on the right implementation partners to support their digital transformation journey with such large-scale investments. So, if you are looking for the best implementation partner, click here and contact KaarTech’s experts, our team of experts ensures to deliver best-in-class products and services for your business, who are all set to help you choose the right step to succeed!
