Top 10 SAP Project Management Tips

Top 10 SAP Project Management Tips 
SAP Projects are easy if we have a definite process in place. This may be adapted from best practices or learned by experience. Here are 10 basic SAP Project Management Tips, every project manager should know before taking SAP projects.

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Top 10 SAP Project Management Tips

Tip 1 – Before the Contract is signed:

Have the SAP Project Manager review and define the clauses in separate documents to track during execution.

Tip 2 – Sales to Consulting Transition Checklist:

Sales technical proposal and contractual commitment are theoretical. Ensure you define the transition checklist for execution and make sure it is part of the documentation.

Tip 3 – Business Case Validation and Alignment:

  • Validate the project with Business Case.
  • Define your business processes up front. Don’t let the software define them for you.
  • Have backups and don’t rely on a single person. No software can replicate people knowledge.
  • Talk to the Core team in the beginning of the process, not when you do the realization.

Tip 4 – Setting unrealistic expectations at the outset:

  • In the beginning of any big, shiny new project, there is a great deal of excitement over the benefits that it will bestow upon your organization such as streamlined processes, bottom-line savings, top-line growth, more efficiency, reduced waste, better customer service, etc.
  • The problem arises when this leads to a “hurry up and get things done” approach. Ensure a clear message is given to the customer that “ERP will transform your business by automating and re-engineering its beating heart: its business processes. It is, therefore, not to consider all the transaction and cosmetic changes for ERP system.

Tip 5 – Project Manager Selects All Personnel:

Project manager MUST select all potential team members and talk to every individual team member face to face. He must ensure teams get along with each other before the project is started.

Tip 6 – Order Hardware on Time:

Install IDES Box with Industry Best Practices during Project Preparation phase and ensure the commitment date from hardware vendor is planned before you mobilize the resources.

Tip 7 – Not involving Key stakeholder:

If customer assumes that their executives are always too busy for status meetings or allocate resources and money needed to deal with unanticipated events because they are “dealing the real problems of the business” or such foolishness, this must be dealt as part of stakeholder management and taken up with higher management to ensure no such myth exists in the environment.

Stakeholder management is most important for a project manager to handle irrespective of their co-operation and engagement level in the project.

Tip 8 –  Scope Creep / Project Progress : 

  • Manage scope creep so the project’s deliverables don’t turn into an expanding wish-list (this also ties in with setting expectations giving everyone a strong foundation to work with when approving or denying changes).
  • Project progress must be measured at regular intervals or on a weekly basis. Any foreseen risk must be highlighted and brought to the table for discussion.
  • Phase closure targets to be monitored along with the progress of the project.
  • Expectations out of each phase closure must be set right at the beginning of the project to avoid future conflicts.

Tip 9 – Change management : 

  • Vendors sell software and best practices. Communicate with the customer not to rely on vendors to handle change management. It is up to the customer and the difficulty of this process is directly affected by expectations set early on.
  • Ensure this is communicated to the customer in the first steering committee meeting and if you think it’s going to be easy and it’s not, then you are going to be in for some sleepless nights. The secret to management is to communicate efficiently.

Tip 10 – Project Closure / Lessons Learned:

  • Project closure is as important as project kick-off. Ensure all the deliverables, documentation and handover checklist is in place to have a peaceful closure of the project.
  • Collect lessons learned from structured projects to have effective future projects.
  • Collect papers before implementation team disburses and share the success stories with the Marketing team


If an organization follows the tips given and derive their own steps, they too will see on-time SAP implementation and write their success story in the near future.

If you want more information or clarification, feel free to contact us or mail us at

Shahinsha A B

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Comments ( 5 )
  1. Amar
    December 21, 2017 at 6:34 pm

    these are some useful sap project management tips which will help organisation to a lot extent.

  2. Skylar Williams
    October 9, 2019 at 10:38 pm

    Thank you for your tip to have the project manager review and define the clauses in separate documents. My brother wants to lead an SAP project but he says he needs the help of a consultant. I’ll be sure to pass this tip onto my brother so he can lead the project well.

  3. softwaresuggest
    December 6, 2019 at 1:05 pm

    Thank you for sharing such great tips with us I like the content it give such a nice and valuable information to the new beginners to manage their tasks. Keep up doing the great job

  4. Rasika
    January 13, 2021 at 4:02 pm

    Wonderful content! I actually added your blog to my favorites list and look forward to get the same quality content every time I visit your blog. Thanks a lot.

  5. lizben consult
    July 18, 2021 at 3:22 pm

    I like how this article is written. Your points are sound, original, fresh and interesting. thank you for sharing.

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