SuccessFactors: Core HR and Payroll

Every organization begins with strategic planning of the leadership and ends with their employees. Hence it becomes a necessity to maintain healthy human resource relationships and administrate them towards the goals and objectives of the firm. 

In order to ease out this employee administration process SAP SuccessFactors has been incorporated with four major activities namely:

  • Employee experience management  
  • Core HR and payroll  
  • Talent management  
  • HR analytics and workforce planning  

This blog entails about the Core HR and Payroll module of the SAP SuccessFactors. Let’s begin by understanding the processes involved in the Core HR and payroll activities to conclude with the software expectations; 

Core HR and Payroll 

Core HR and Payroll is an important wing of the Human resource department, but have you ever wondered why does Core HR and Payroll are brought under a single module? Payroll is something that comes under the finance department, isn’t it? 

To answer the question, payroll is in charge of processing payments and calculating the taxes that must be withheld each month, whereas HR is in charge of multiple processes relating to an employee’s pay, such as salary increases, bonuses and incentives, vacation and leave days, and other similar elements. Look into the below figure to illustrate the above scenario, 

Hence, it becomes clear that HR and payroll are, in many aspects, two sides of the same coin. In that case, we’ll have to look into the other HR activities as well to conclude the expected requirements from Core HR and payroll software. 

The other core functionalities handled by the HR department include handling employee data, self-service, time, benefits, tickets, problems, health, global data protection, privacy, diversity, and inclusion.  

Companies can use SAP SuccessFactors solutions for core HR and payroll to collect and manage personnel information, time and attendance, work permits and visas, payroll, and compliance and also act in accordance with the data-driven HR insights.  

SAP SuccessFactors for Core HR and Payroll 

SAP’s core HR and payroll solution contains technology and tools for time tracking, document management, and digital workspaces, all of which interact smoothly on a single platform. This cloud-based software system allows you to empower and manage your global and local workforces.  

It combines several difficult, time-consuming procedures into a single, powerful, streamlined, and simple-to-use platform that can be accessed from several devices, whether in the plant or the cabinet. 

Organizations can automate, enhance, and expand all HR services across the world, with all important HR procedures in a centralized and unified manner. SAP SuccessFactors Core HR and payroll activities include the following: 

  • Workforce management 
  • Recruitment 
  • Payroll management 
  • Time and attendance 
  • Legal compliance across 95-plus countries 
  • Work visa management 
  • Organizational analysis 
  • Organizational reporting structures
  • Service delivery 

Let’s look at SAP SuccessFactors modules that ease out the core HR and payroll activities listed above. The five modules incorporated in the Core HR and payroll activities are:   

  • SAP SuccessFactors Employee Central  
  • SAP SuccessFactors Employee Central Payroll  
  • SAP SuccessFactors Employee Central Service Center  
  • Work-Life  
  • Diversity and Inclusion  

Time to look into each of these in detail:

SAP SuccessFactors Employee Central 

SAP SuccessFactors Employee Central delivers an engaging solution that meets the user interface and user experience standards of today’s workforce. It allows you to link data with financial and operational data from other systems, resulting in comprehensive insights that allow users to communicate with business executives on choices. 

SAP SuccessFactors Employee Central also offers extensive, integrated, and searchable employee and organizational data. Users can manage processes using smart automation, which includes intelligent services and HR workflows across systems and business operations.  

Additionally, SAP SuccessFactors Employee Central provides data security and privacy features including consent management, data blocking, data retention, purge, read and edit tracking, and reporting to guarantee clients maintain data compliance.   

Based on the changing workforce structure, SAP SuccessFactors Employee Central as a SaaS solution contains the core functions and capabilities that businesses require to keep their personnel information organized.  

Employee Central offers the means to manage and automate master data privacy and retention policies that ensure compliance with regional, federal, and municipal data privacy regulations. 

SAP SuccessFactors Employee Central Payroll 

Employee Central Payroll from SuccessFactors is a cloud-based payroll solution designed to give businesses the functionality and worldwide coverage they want. 

The SAP Payroll engine is used at the core of the Employee Central Payroll system, offering a dependable and proven engine for computing even the most complex payrolls. The Payroll Control Center front end provides payroll managers with a one-stop shop for pre-payroll and post-payroll procedures, continuous data audits, and payroll processing reporting and analytics. 

Employee Central Payroll performs a variety of critical responsibilities like processing payroll from start to finish, including tax computations, using a partner product called BSI TaxFactory. It can print checks, send payments, give online employee pay slips, and enter payroll data into your accounting software. 

SAP SuccessFactors Employee Central Service Center 

HR and knowledge-based services are managed by the SAP SuccessFactors Employee Central Service Center. There are two main sections:  

  • Ask HR: Employees can use Ask HR to explore subjects in their knowledge base, open a ticket for further information, and email, call or start a chat session with the helpdesk. In this process Ask HR directly to identify the employee and their work desk structure within the system. This indicates that when using this functionality, a user does not need to authenticate their identity.
  • HR Ticketing: HR Ticketing is a quick and easy approach to getting employee information and resolving concerns. HR professionals can analyze tickets, gain access to information, route tickets to the appropriate individual or group, and manage or resolve tickets once they have been received. Employee data protection, which is managed by authorization restrictions, is another important component of HR Ticketing. 

SAP SuccessFactors for WorkZone 

SAP WorkZone for HR equips ALL workers with a customized and easy digital workplace experience. It gives employees fast access to key company apps and procedures, information, and communication through a single unified entry point. This solution allows employees to quickly locate and finish procedures that previously required several applications, multiple support requests, and many interactions. 

Many features of the WorkZone allow employees to keep track of their health; which can be improved and maintained through assessments, educational material, and activities. Managers can engage with employees and obtain input through polls that generate anonymized reports and compare data from various groups inside the firm. 

Employees can keep track of their well-being through various features in SAP SuccessFactors WorkZone.   

SAP SuccessFactors for Document Management by OpenText 

For a seamless, 360-degree picture of workers and better HR performance, OpenText Core for SAP SuccessFactors integrates digital employee documents with core employee data in a consolidated repository available within the SAP SuccessFactors interface.  

It improves the employee experience, boosts responsiveness and increases employee self-service (ESS) capabilities. The four pillars of the SAP SuccessFactors Document Management are: 

  • Employee file management 
  • Document generation and upload services 
  • Access security and retention management 
  • SAP SuccessFactors integration 

OpenText’s SAP SuccessFactors Document Management Core can centrally store, manage, and produce documents as elements of an employee’s digital record, enhancing productivity and lowering expenses. 

SAP SuccessFactors for Time Tracking 

SAP SuccessFactors Time Tracking provides businesses with easy and creative solutions for capturing, approving, and tracking their workers’ working hours. The cloud-based solution has an easy-to-use user interface that enhances employee work routines and guarantees them to record their working hours by abiding the labour laws. 

With progressive functions for capturing working hours, SAP SuccessFactors Time Tracking offers a real-time overview of employees’ working hours, thereby ensuring more transparency and improved control of working hours and excess hours. The implementation of this module for your business requires the prior implementation of SAP SuccessFactors Employee Central.  

This new functionality works in tandem with the existing Time Sheet operations. It focuses to fill in the final gap, allowing HR to cover all necessary procedures from the physical input at the terminal to the employee’s payment. 

To know more about what SAP SuccessFactors can do for your firm, get in touch with our profound team! 

 

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