In today’s Business environment travel is necessary and expensive. More and more companies are seeking ways to reduce travel costs. Smarter companies are discovering that to control costs, they must adopt a travel management policy incorporating an automated solution. The SAP Travel Management application provides software that ensures substantial, immediate, and ongoing savings.
SAP Travel Management links the business traveler, travel management company, travel manager and finance officer in one smooth continuous workflow, optimizing processes from pre-trip approval and booking right through to expense reporting and data warehousing.
Pre-trip authorization functionality comes standard with SAP Travel Management. Administrators and super users can configure spend limits and trigger workflows based on end-user behavior. SAP Travel Management offers comprehensive online booking capabilities through its partnerships with GDS engines like Amadeus, Galileo/Apollo, and Sabre. During online booking, all the information from the travel request can be accessed and users can then add flights, hotels, card rentals etc. At this point, the system will prompt users if they are not using preferred vendors. After the trip, when users are creating an expense report, they are showed a list of existing travel requests and online bookings, which they can select to enter expenses; thus reducing the need to re-enter redundant information.
SAP Travel Management integrates with the customer’s existing SAP workflow, which is based on the organizational structure. Configuration can further drive audits to be sent to appropriate managers and/or auditors based on different behaviors of the end-user. Apart from this, an email workflow can be triggered, which allows managers to review and approve expenses and/or travel requests from within an email itself.
The solution comes bundled with plenty of standard reports for post-trip analysis, split between travel planning and expense reporting. Reports can be classified by expense type, region, and compared to budgets.
Kaar can also provide custom solutions like Integration of travel data, out of policy booking, automation of IVU, travel booking for non active employees, integration with E-leave and many more custom requirements.